Name Badges & FAQs
All sponsors receive two name badges with their package. Platinum’s receive two name badges. Additional badges may be purchased for $500 by emailing info@texasequineva.com. Platinum level sponsors receive four name badges with their package.
UPON ARRIVAL - Unloading your Booth: You may set up your booth anytime Thursday morning and will need to be set by 2:00pm (this is earlier than in years past). You can pull right up to the outer doors of the Granite Ballroom to unload booth supplies.
We will have student volunteers on hand to help you unload from your vehicles and then transport your supplies to your booth.
Booth Supplies: We do NOT have a Freeman or third party contractor for booths this year. There will be central power points run among the booths for all to plug into. If you need anything beyond a basic outlet, please order your electricity through the hotel. All booths will come with a table, two chairs, trashcan and tablecloth. The ballroom is carpeted. You may add flooring to your booth, but we don’t feel it’s a necessity. All booths are 8’ x 10’ unless otherwise noted.
Booth Numbers/Locations are all listed in the Symposium brochure, on your sponsor Microsite and on your invoices. These numbers and layouts take precedence over anything else you’ve received previously. All maps are included within the program as well. All booths are 8’ x 10’ unless otherwise noted.
Extra Name Badges: Each sponsorship (except Platinum) comes with 2 sets of name badges. Extras may be purchased at $500/ea. We do not limit the number of representatives per company, but everyone must be badged. To order extra badges, please submit an email to info@texasequineva.com and we will invoice you for them. They must be paid in full prior to arrival at the Symposium.
TEVA Symposium No-Solicitation Policy: TEVA values and protects the investment made by our official sponsors and exhibitors. Any individual or company that is not a current-year TEVA Symposium sponsor or exhibitor is prohibited from marketing, promoting, selling, distributing materials, hosting meetings for commercial purposes, or soliciting attendees anywhere on symposium property.
Unauthorized solicitation ("suitcasing" or "outboarding") is strictly prohibited.
TEVA sponsors, exhibitors, attendees, and staff are encouraged to report any suspected violations. Individuals or companies found in violation may be removed from the symposium without refund and may be prohibited from participating in future TEVA events.
Thank you for helping us protect the integrity of the symposium and the value provided to our supporting partners.
Thursday Night MERCK - DECHRA Welcome Reception will be held in the Whitewater Sports Bar and Putting Course from 6:00PM-8:00PM. This will be light appetizer style food and a bar. We will be playing the Putting Course in a shotgun style format. We will have hole sponsors throughout the course. Sign up for a Putting Tournament Team at the Registration Desk when you get there. No pre-registration required. The reception will end at 8:00PM so if you would like to take clients out to dinner afterwards, this is your chance to do so! We do ask that you kindly stay until 8:00PM.
Friday Foundation Gala: The Gala will start at 7:00PM on Friday night and will be held in the new Live Oak Pavilion. We would appreciate your support in getting everyone to stick around for the Gala on Friday night. This is our largest Foundation fundraiser of the year and it’s very important to us.
2026 Symposium Tradeshow Hours
Wednesday, July 29:
3:00PM-5:00PM: Registration Desk Open for Sponsor Check-In and Booth Set-Up at the TEVA Registration in the POST OAK ROOM. You may unload your vehicle in the circle drive outside of the Granite Ballroom (conference side of the hotel, not directly in front of the hotel lobby area. We will have students on hand to help you.)
Thursday, July 30:
7:00AM-12:00PM: MG BIOLOGICS Golf Tournament - Apple Rock Golf Course - Registrations required to play.
7:00AM-12:00PM: TEVA Fishing Tournament - Registration Required
9:00AM-2:00PM: Sponsor Check-in and Booth Set-Up at the TEVA Registration Desk, Granite Ballroom
*Veterinarians will be in lectures starting at 12:30pm
2:30PM-3:00PM: TRADESHOW OPENS for First Break
3:45PM-4:15PM: Sponsor and Exhibitor Meeting in POST OAK ROOM
6:00PM-8:00PM - Welcome Reception & Putting Tournament, Held at the Whitewater 360 Sports Club Putting Course
Friday, July 31:
10:00AM-10:30AM - Tradeshow Open
11:30AM-1:20PM - Texas Equine Foundation Lunch in the Tradeshow (Open)
2:30PM-3:00PM - Tradeshow Open
7:00PM-10:00PM - Texas Equine Foundation Gala in the Tower Palm Pavilion
Saturday, August 1:
10:00AM-10:30AM - Tradeshow Open
11:30AM-1:30PM - State of TEVA Lunch in the Tradeshow (Open)
1:30PM - Tradeshow Closes
Sponsors/Exhibitors may break down their booths at 1:30PM on Saturday.
Registration Bags: If you have items to add to the registration bags, please ship them directly to the hotel and email us to let us know to look for those items. We are planning for 200+ registration bags. You may also supply an additional 75 items for the student volunteer’s welcome bags. These need to be labeled as registration bag filler and delivered to the HOTEL by July 25th at the latest. Please also send us an email to ensure we are looking for your items.
Estimated Attendance: 220 veterinarians, 50 technicians, 65 student volunteers, 70 vendors = 330 items for Registration Bags
Auction Items: Thank you so much for considering donating an item to our Auction. If you have your item prepared ahead of time, please help us by filling out this form, with details about the item.
2027 Booth Selections will be made AFTER this Symposium. Please refer to our booth selection process here.
Shipping: When shipping to the hotel, please add TEVA in the “to” line along with your name. It will be delivered to the Red Oak TEVA office. The hotel will receive packages one week ahead of the meeting and MAY CHARGE ADDITIONAL FEES for handling shipments. For outbound shipping: If you have labels, you will just leave boxes in your booth space and the hotel will have FedEx come every day. You or the hotel, can schedule for UPS pick ups.
If no labels the hotel can ship out and charge to your room, if you are staying at the Resort.
Items must arrive between 7/20/26 - 7/29/26
Please address to your company and representative unless the item is for attendee registration bags.
Horseshoe Bay Resort
Company/Representative
200 Hi Circle North
Horseshoe Bay TX 78657
Registration Bag Items please address to:
Horseshoe Bay Resort
TEVA/Sara Green
200 Hi Circle North
Horseshoe Bay TX 78657
TEVA Team will open all packages addressed to us and will stuff those items in the Attendee Registration Bags.
Parking:Horseshoe Bay Resort has extensive parking options for us so it should not be a problem.